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APA Referencing Guide

This online guide is an abridged version of the American Psychological Association (APA, 2020a) 7th edition manual.

Reference List Basics

 

A visual template for an example of a reference list entry for a source with one author. It reads: Author, A. (Year). Title. Source.

 


Example (book):

Gaby, A. R. (2011). Nutritional medicine. Fritz Perlberg Publishing.


See this reference list entry as a citation.

 

A visual template for an example of a reference list entry for a source with two authors. It reads: Author, A., & Author, B. (Year). Title. Source.

 


Example (book):

Talley, N. J., & O’Connor, S. (2010). Examination medicine (6th ed.). Churchill Livingstone.


See this reference list entry as a citation.

 

A visual template for an example of a reference list entry for a source with more than two authors. It reads: Author, A., Author, B., Author, C., Author, D., & Author, E. (Year). Title. Source.

 


Example three authors (book):

Camfield, D., McIntyre, E., & Sarris, J. (2017). Evidence-based herbal and nutritional treatments for anxiety in psychiatric disorders. Springer International Publishing.

 

Example twenty authors (book):

Chitts, M., Parker, A., Leach, M., Lewis, B., McCarthy, O., Gow, S., Bell, G., Starks, P., Oakden, N., Jones, P., Jones, L., Kirk, J. T., Picard, J.-L., Sisko, B., Janeway, K., Archer, J., Riker, W. C., Tucker, C., Dax, J., & Scott, M. (2018). Librarians, puppies and Star Trek: The inter-relationships of information professionals. Endeavour College of Natural Health.


See this reference list entry as a citation.

 

A visual template for an example of a reference list entry for a source with more than twenty authors. It reads: Author, A., Author, B., Author, C., Author, D., Author, E., Author, F., Author, G., Author, H., Author, I., Author, J., Author, K., Author, L., Author, M., Author, N., Author, O., Author, P., Author, Q., Author, R., Author, S., ... Author, Z. (Year). Title. Source.

[Note: Include the first 19 names, … final author’s name]

 


Example (journal article):

Taheri, S., Chagoury, O., Zaghloul, H., Elhadad, S., Ahmed, S. H., Omar, O., Payra, S., Ahmed, S., El Khatib, N., Amona, R. A., El Nahas, K., Bolton, M., Chaar, H., Suleiman, N., Jayyousi, A., Zirie, M., Janahi, I., Elhag, W., Alnaama, A., … Abou-Samra, A. B. (2018). Diabetes Intervention Accentuating Diet and Enhancing Metabolism (DIADEM-I): A randomised controlled trial to examine the impact of an intensive lifestyle intervention consisting of a low-energy diet and physical activity on body weight and metabolism in early type 2 diabetes mellitus: Study protocol for a randomized controlled trial. Trials, 19(1), Article 284. https://doi.org/10.1186/s13063-018-2660-1


See this reference list entry as a citation.

 

A visual template for an example of a reference list entry for a source with an organisation as author. It reads: Organisation Name. (Year). Title. Source.

 


Example without abbreviation in-text (webpage):

eatforhealth.gov.au. (n.d.). Dietary energy. Nutrient Reference Values for Australia and New Zealand. https://www.nrv.gov.au/dietary-energy


See this reference list entry as a citation.

Example with abbreviation in-text (database):

Therapeutic Research Center. (2021, April 11). Red clover. NatMed.


See this reference list entry as a citation.

 

A visual template for an example of a reference list entry for a source with no author. It reads: Title. (Year). Source. or "Title". (Year). Source.

 


Example with italics (books):

Chinese herbal medicine: Materia Medica. (2004). (D. Bensky, S. Clavey & E. Stoger, Trans.; 3rd ed.). Eastland Printing.


Example without italics (journal article):

"Working from home: Does the home office impact employee's productivity?" (2022). Economy and Well-being, 12(4), 223-239. https://doi.org/


See this reference list entry as a citation.

For variations of missing elements please see page 17 of the referencing guide.

 

A visual template for an example of a reference list entry for a source with no date. It reads: Author, A. (n.d.). Title. Source.

 


Example (webpage):

Jones, P. (n.d.). How to get A+ on every single assignment. Librarians Online. http://www.youhavetoworkhard.com


See this reference list entry as a citation.

For variations of missing elements please see page 17 of the referencing guide.

 

When you are building a reference that includes a scientific name (aka taxonomy; such as a botanical name including genus, species or varities, or a bacterium such as a probiotic strain) you are required to always use italics both in-text and in the reference list. However, when the scientific name is in an italicised title element you will need to remove the italics in order to retain emphasis (ie. reverse italics).

 

A visual template for an example of a reference list entry for a source with no date. It reads: Author, A. (n.d.). Title with Scientific Name using reverse italics. Source.

 


Example (database):

Illuminate Natural Medicine. (n.d.). Lactobacillus plantarum 299v. Probiotic Advisor.


For examples of when to use italics please see APA Style (2022l).

 

In some instances it is required by APA (2020a) to use abbreviations in the reference list. Below you can find examples of how these need to be formatted.

 

All other instances of abbreviations are not allowed in APA 7th edition. You must provide the full name and title of your source whenever it is available.

 

A table presenting abbreviations and their meanings. It reads: ed. = edition; Rev. ed. = revised edition; 2nd ed. = second edition; Ed. or Eds. = editor or editors; Trans. = translator or translators; Narr. or Narrs. = narrator  or narrators; n.d. = no date; p. or pp. = page (singular) or pages (page range); para. or paras. = paragraph or paragraphs; Vol. or Vols. = volume (volumes); No. = number; Pt. = part; Suppl. = supplement

A table presenting author name variations and their meanings. It reads: Apostrophe = O'Shea = O'Shea (2018) OR (O'Shea, 2018). = O'Shea, M. (2018). Understanding proactive behaviour in the workplace as a function of gender [Manuscript in preparation]. Department of Management, University of Kansas.; Lowercase = de Beauvoir = de Beauvoir (1960) OR de (Beauvoir, 1960). = de Beauvoir, S. (1960, May 4). Simone de Beauvoir discusses the art of writing [Interview]. Studs Terkel Radio Archive; The Chicago History Museum. https://studsterkel.wfmt.com/programs/simone-de-beauvoir-discusses-art-writing; Hypen in First Name = Hua-Kuo Ho = Ho (2014) OR (Ho, 2014). = Ho, H.-K. (2014). Teacher preparation for early childhood special education in Taiwan (ED545393). ERIC. https://files.eric.ed.gov/fulltext/ED545393.pdf; Hypen in Last Name = Matthew A. Stults-Kolehmainen = Stults-Kolehmainen and Sinha (2014) OR (Stults-Kolehmainen & Sinha, 2014). = Stults-Kolehmainen, M. A., & Sinha, R. (2014). The effects of stress on physical activity and exercise. Sports Medicine 44, 81–121. http://doi.org/10.6573-8264; Junior/Senior = Martin Luther King, Jr. = King (1963) OR (King, 1963). = King, M. L. Jr. (1963, August 28). I have a dream [Speech audio recording]. American Rhetoric. https://www.americanrhetoric.com/speeches/mlkihaveadream.htm; Transliterated Name = Shigeaki Amano and Kimihisa Kondo	= Amano and Kondo (2000) OR (Amano and Kondo, 2000). = Amano, S., & Kondo, K. (2000). Nihongo no goi tokusei [Lexical characteristics of Japanese language] (Vol. 7). Sansei-do.; Two-Part Surname = Hacker Hughes = Hacker Hughes (2017) OR Hacker Hughes (2017). = Hacker Hughes, J. (Ed.). (2017). Entrenchment and the psychology of language learning: How we recognize and adapt linguistic knowledge. American Psychological Association; De Gruyter Mouton. http://doi.org/10.1037/15969-000; YouTube Account = NVusSounds = "NVusSounds (2014) OR (NVusSounds, 2014). = NVusSounds. (2014, July 24). How to make alkaline water [Video]. Youtube. https://www.youtube.com/watch?v=MGNr72q4Knw; Twitter Account = @APA_Style = APA Style (n.d.) OR (APA Style, n.d.). = APA Style [@APA_Style]. (n.d.). Tweets [Twitter profile]. Twitter. Retrieved November 1, 2019, from http://twitter.com/APA_Style; Instagram Account = @nypl = The New York Public Library (n.d.) OR (The New York Public Library, n.d.). = The New York Public Library [@nypl]. (n.d.). The raven [Highlight]. Instagram. Retrieved April 16, 2019, from http://bitly.com/2FV8bu3; Online Forum Username = National Aeronautics and Space Administration = National Aeronautics and Space Administration (2018) OR (National Aeronautics and Space Administration, 2018) = National Aeronautics and Space Administration [nasa]. (2018, September 12). I'm NASA astronaut Scott Tingle. Ask me anything about adjusting to being back on Earth after my first spaceflight! [Online forum post]. Reddit.https://www.reddit.com/r/IAmA/comments/9fagqy/im_nasa_astronaut_scott_tingle_ask_me_anything/

 

 

References

American Psychological Association. (n.d.-a). APA stylehttps://apastyle.apa.org/ 

American Psychological Association. (n.d.-b)Student sample paper with annotations. APA Style. https://apastyle.apa.org/style-grammar-guidelines/paper-format/student-annotated.pdf

American Psychological Association. (2020a). Publication manual of the American Psychological Association (7th ed.). https://doi.org/10.1037/0000165-000

American Psychological Association. (2020b, October 21). Student paper setup guide. APA Style. https://apastyle.apa.org/instructional-aids/student-paper-setup-guide.pdf

American Psychological Association. (2021a, December). Sample Tables. APA Style. https://apastyle.apa.org/style-grammar-guidelines/tables-figures/sample-tables

American Psychological Association. (2021b, December). Table setup. APA Style. https://apastyle.apa.org/style-grammar-guidelines/tables-figures/tables

American Psychological Association. (2022a, July). Appropriate level of citation. APA Style. https://apastyle.apa.org/style-grammar-guidelines/citations/appropriate-citation

American Psychological Association. (2022b, July). Elements of reference list entries. APA Style. https://apastyle.apa.org/style-grammar-guidelines/references/elements-list-entry

American Psychological Association. (2022c, July). Font. APA Style. https://apastyle.apa.org/style-grammar-guidelines/paper-format/font

American Psychological Association. (2022d, July). Headings. APA Style. https://apastyle.apa.org/style-grammar-guidelines/paper-format/headings

American Psychological Association. (2022e, July). Numbers expressed in numerals. APA Style. https://apastyle.apa.org/style-grammar-guidelines/numbers/numerals

American Psychological Association. (2022f, July). Numbers expressed in words. APA Style. https://apastyle.apa.org/style-grammar-guidelines/numbers/words

American Psychological Association. (2022g, July). Paragraph alignment and indentation. APA Style. https://apastyle.apa.org/style-grammar-guidelines/paper-format/paragraph-format

American Psychological Association. (2022h, July). Paraphrasing. APA Style. https://apastyle.apa.org/style-grammar-guidelines/citations/paraphrasing

American Psychological Association. (2022i, July). Quotations. APA Style. https://apastyle.apa.org/style-grammar-guidelines/citations/quotations

American Psychological Association. (2022j, July). Sample papers. APA Style. https://apastyle.apa.org/style-grammar-guidelines/paper-format/sample-papers

American Psychological Association. (2022k, July). Use of italics. APA Style.  https://apastyle.apa.org/style-grammar-guidelines/italics-quotations/italics

American Psychological Association. (2022l, August). Citing multiple works. APA Style. https://apastyle.apa.org/style-grammar-guidelines/citations/basic-principles/multiple-works

American Psychological Association. (2023, March). About APA stylehttps://apastyle.apa.org/about-apa-style

McAdoo, T. (2023, April 7). How to cite ChatGPT. APA Style. https://apastyle.apa.org/blog/how-to-cite-chatgpt

Microsoft. (n.d.-a). Add a heading. https://support.microsoft.com/en-us/office/add-a-heading-3eb8b917-56dc-4a17-891a-a026b2c790f2

Microsoft. (n.d.-b). Change marginshttps://support.microsoft.com/en-us/office/change-the-margins-in-your-word-document-c95c1ea1-70b1-4dde-a1da-f5aa2042c829

Microsoft. (n.d.-c). Create a hanging indent. https://support.microsoft.com/en-us/office/create-a-hanging-indent-7bdfb86a-c714-41a8-ac7a-3782a91ccad5

Microsoft. (n.d.-d). Double-space the lines in a document. https://bit.ly/3GRcExu

PSI CHI. (2022, April 5). Webinar: So you need to write a literature review/key tasks & how to accomplish them 03/16/2022 [Video]. YouTube. https://youtu.be/LWMf-FYOpJ8