When writing citations and the reference list, the format of the author element of the in-text citation changes depending on the number of authors and is abbreviated in some cases.
The correct order for citations is Author(s) or Organisation, then the year of publication.
Author (Year) or (Author, Year)
Narrative citation: As Gaby (2011) demonstrated…
Parenthetical citation: …as has been shown (Gabe, 2011).
Author and Author (Year) or (Author & Author, Year)
Narrative citation: Talley and O’Connor (2010) demonstrated…
Parenthetical citation: …as has been shown (Talley & O’Connor, 2010).
Author et al (Year) or (Author and the gang, Year)
Narrative citation: Camfield et al. (2017) found that…
Parenthetical citation: (Chitts et al., 2018)
Organisation without abbreviation
Organisation (Year) or (Organisation, Year)
Narrative citation: As stated in eatforhealth.gov.au (n.d.)…
Parenthetical citation: … is recommended (eatforhealth.gov.au, n.d.).
Organisation with abbreviation
Organisation (Abbreviation, Year) or (Organisation [Abbreviation], Year)
Narrative citation: As Therapeutic Research Center (TRC, 2021) states... [for the first in-text citation]
Parenthetical citation: ... has been shown (Therapeutic Research Center [TRC], 2021). [for the first in-text citation].
When citing a source with no individual authors, check to see if there is a group or organisational author you can use (such as a government agency). Otherwise, use the title in place of the author. If the title is italicised in the reference list, then also italicise the title in your in-text reference. If the title is not italicised in the reference list use quotation marks. Use title case for titles in-text.
Title (Year) or (Title, Year)
Narrative citation: As Chinese Herbal Medicine: Materia Medica (2007) stated…
Parenthetical citation: …has been shown (Chinese Herbal Medicine: Materia Medica, 2007)
For works with no date, use “n.d.” in the in-text citation and reference list. For works that have been accepted for publication but have not yet been published, use “in press.”
Author (n.d.) or (Author, n.d.)
Narrative citation:As Jones (n.d.) stated...
Parenthetical citation:… has been shown (Jones, n.d.).
You can cite more than one resource after a single idea (i.e. using multiple sources to support your point). When citing works parenthetically, separate each citation with a semi-colon and list in alphabetical order.
Author (Year) and Author (Year) or (Author, Year; Author, Year)
Narrative citation: …appeared in Mowell et al. (2010) and Morrison (2011), who examined…
Parenthetical citation: …found in peer reflection activities (Jones, 1992; Smith 1997).
Paraphrasing is used to discuss the content of a source in your own words.
It is used to show you understand the concepts discussed in the source and can explain them yourself. It is not changing a few words in a sentence and adding it to your assignment.
How to practice paraphrasing:
1. Read the passage you are wanting to use.
2. Take a second to think about what the content/ideas discussed means.
3. Write down how you would explain that passage to another student studying the same topic, without looking at the original source again.
Following this practice not only ensures you will not be caught plagiarizing another’s work, but helps you develop a deeper understanding of the concepts and ideas you are studying.
A direct quotation should be used to support your analysis or argument. Direct quotations can be used:
- When you want to stress the authority of the author (memorable or succinct wording).
- As an ‘epigraph.’ This is a direct quote found at the beginning of a book or chapter. While it relates to the theme of the material that follows, it is not incorporated within the main text.
- When the author expresses an idea better than you could (such as reproducing an exact definition).
APA guidelines recommend limiting the amount of direct quotations you use in your assignment, suggesting that paraphrasing works is a more efficient way to explore your evidence-based sources (APA, 2022i).
When paraphrasing, simply substituting synonyms for some of the words is not enough – you need to demonstrate that you understand what the author is saying. You must then acknowledge the author by including the author’s name and the date of publication.
Direct quote of the original source content: “In conservative heteronormative cultures, it is assumed that gender is unchangeable, binary, and always consistent with anatomical sex… In the reality, however, there is a wide variety of both sex and gender…” (Lumenello, 2019, p. 153)
A poorly phrased example: In conservative heteronormative cultures, gender is assumed to be unchangeable and directly correlating with anatomical sex, however both sex and gender exist in a wide variety (Lumenello, 2019).
A well paraphrased example: Contrary to ideologies perpetrated by conservative heteronormativity, sex and gender exist outside of binary constraints. Both feminine and masculine presentation are social constructs that have no real meaning beyond that social rule, and in nature the presentation of female and male sex traits often blurs (Lemenello, 2019).
When you have paraphrased an entire paragraph from the same resource (and each piece of information used is taken from that same resource) you are able to reference as per the rules of long paraphrasing. To reference this source effectively, introduce the source as a full narrative in-text citation before making clear links between the authors of that source and any following sentences. It is important to note that it should be obvious that each sentence relates to the single source.
Long paraphrasing example: Hobbs (2020) outlines that, while a familiar staple in home cooking, mushrooms are also a wealth of nutritional resources. They have a high mineral content and contain a large array of vitamins, such as B12. Additionally, as a strong plant-based source of protein they are a popular alternative to meat, with the benefit of added fiber. Alongside traditional cooking methods, Hobbs points out that mushrooms can be consumed in a variety of ways to facilitate daily dietary needs. Used primarily in traditional Chinese medicine, clinical research has shown that mushrooms offer a number of potential health benefits, from regulating blood sugar to assisting in the prevention of cancer (Hobbs, 2020).
The final sentence of this example is an instance where the context of the sentence does not clearly indicate the same source, so a second citation has been added to alleviate ambiguity.
Direct quotes are seldom self-explanatory and usually need an introductory sentence to link them with the idea you want to illustrate. It should be obvious to the reader why a quotation is included. In other words, it should be directly relevant to the point you are trying to make.
Use double quotations marks for quotes less than 40 words.
A quote with up to 40 words: However, as Gentile (1987) described it, the learner “does have a framework for organizing an effective movement” (p. 119).
Use indentation for quotes involving more than 40 words.
A quote with more than 40 words: According to Greenberg (2011), two different criteria were proposed to determine brain death: the “higherbrain” and the “whole-brain” concepts. He describes the higher-brain formulation as follows:
A brain-dead person is alleged to be dead because his neocortex, the seat of consciousness, has been destroyed. He has thus lost the ability to think and feel – the capacity for personhood – that makes us who we are, and our lives worth living (pp. 37-38).
Direct quotes must have a page number. When indicating a single page use one 'p.', and for a page range use 'pp.'. Any words added by you to explain the quote or to complete its grammatical correctness must be placed in square brackets. Be sure to include the source of your quote in your references list.